All your Wedding at the Fraser River Lodge questions answered
You've got questions. We've got answers.
Congratulations on your upcoming wedding at our beautiful mountain resort! We are excited to be part of your special day and want to ensure that everything goes smoothly for you and your guests. Here are some frequently asked questions (FAQs) that will help you plan your wedding at our resort:
What if my guest numbers fall between two packages?
The package prices are just a way to determine your payment plan. If you started with the 100 person package, make all your payments based on that, and then your numbers drop to 97 people we would discount the food cost/person for the 3 guests not attending. Similarly, if your numbers jump up to 145 guests we will bump your package up to the 150 person package and discount the food cost /person for the 5 less guests. Any credit that you incur from making higher payments towards a larger wedding will be applied to your tax and liquor invoice. Your guest numbers can be adjusted up until 3 weeks before your wedding date but cannot drop more than 15%.
Can we have a 2 day booking?
Yes, in low seasons only. Our 2 day bookings are only available on Wednesday/Thursdays and require all Lodge guests’ rooms to be booked for the two nights, a rehearsal dinner & Breakfast (min of 20 ppl).
What does the Wedding Coordinator do?
We are here for you nearly the entire day of the wedding, functioning as a liaison between you, your vendors, your family, and the staff. We ensure your guests know where to go upon arrival, coordinate all of our setup, brief your commissioner on timeline changes, cue the wedding party down the aisle, educate your MC on the timeline and house policies, communicate with your photographers about timeline, lighting, and room setup, technology problem solving (slideshows, sound system, ceremony music), quality check meals, serve the Bride at the buffet, provide customer service to the guests (highchairs, allergies, directions), etc.
Prior to the Big Day we work to communicate and meet with you to sort out all the details, timeline of the day etc. and we attend all on-site rehearsals. Essentially, we look after everything that happens on site from the lodge’s perspective. Really our job is to make sure that the client feels no stress on their wedding day so they have the absolute best experience at our lodge!
Are there any décor restrictions?
All candles must be encased & no confetti, glitter or fireworks are allowed.
Do we need to rent tables & chairs?
No, we have both round and rectangular tables as well as our elegant, white Bistro chairs available for you to use at no additional expense.
Do you have wheelchair access?
Yes, we have an elevator available for all clients to use. We have accessible washrooms as well!
How long is venue hire, what time can we start set-up?
24 hour hire. You have access to the venue at 10am & checkout is 10am the following day.
Can we decorate the night before?
If there is no event the night before your wedding, you are welcome to drop off décor items or start to decorate, however this is not something we will be able to confirm until closer to your wedding date, so we advise to plan for 10am access for decorating.
Can I have an outdoor ceremony?
Certainly! Our mountain resort boasts breathtaking natural surroundings, making it the perfect backdrop for an outdoor ceremony.
What happens in bad weather?
If you have an outdoor ceremony planned, our back-up bad weather option is our Marquee tent. You still get an outdoor ceremony with Mountain views, but you’re protected from the rain.
Do I have to pay for all the accommodations and/or deal with collecting the money?
No. The accommodations can be charged to your account or billed to the guests themselves, you don’t need to worry about handling any payments for accommodations.
Can we bring our own liquor?
Our Liquor Licensing allows for only the Lodge to provide alcohol consumed on site. We have two fully stocked bars and the bartenders are included in the wedding package price. Should you prefer a certain craft beer or liquor we don’t typically serve, we are happy to do our best to order this in through BC Liquor Stores.
Can you accommodate allergies/special diets?
Yes, this is something you would let us know in your details meeting so we can work with our chef to customize your menu, if needed.
When are the final numbers due? How far out do we have to make decisions?
Your final numbers and your Wedding & your Rooming list with overnight guest assignments are due 3 weeks before. We will schedule a Details Meeting with our head Coordinator around 3 months out from your wedding date. In this meeting you will iron out all of the important decisions such as Menu Choices, floorplan, timeline of the day, bar set up & let us know the details of all of your vendors such as Photographer, Florist, DJ etc.
Are there any decorations provided by the venue at all, or is that all needing to be brought in ourselves?
We have both round and rectangular tables, white Bistro chairs available for you to use and all necessary tableware and glassware at no additional expense. We have an upgrade for string lights upon request! We have 2 designs to choose from. The day coordinator is not responsible for setting up decor brought in.
What labor is included on the day?
Our event set up team will set up all of the items we supply, such as the tables, chairs, linens, napkins, plates, cutlery, glassware for the ceremony and the reception. At the end of the night our servers will move all of your décor to one table so the next morning all you would need to do is pack your stuff into boxes. The only thing you would be responsible for would be the setup of any décor that you bring in. included in your package is also the day of wedding coordination.
Is music allowed outdoors, or only indoors? And what time does the music have to be off by?
We allow outdoor music for cocktail hour. Our hall doors are closed at 10pm but music stops at 1am.
What time would we get access to the space if we were to book the 1-day option vs the 2-day option which includes the rehearsal?
You will have access to the bridal suite and games room from 9:30am the morning of the wedding and access to the hall to start decorating at 10am. You will have access at 5pm to the hall the night before if you go this route.
Is there accommodation on site for other guests, and if so, what's the capacity and approximate prices to book that accommodation?
We have 8 Lodge rooms that are required to be filled as part of your contract. Room number 8 is our honeymoon suite and is included in your package. Each of the 7 other rooms can sleep 2-3 people.
We also have the following optional accommodations:
- Outpost: Sleeps 9. Has 4 bedrooms, 4 bathrooms and a couch.
- Homestead: Sleeps 5. Has 2 bedrooms and 2 bathrooms and a couch.
- Luxury Bison Suites: Sleeps 2 each. (We have 4 of these)
What are your policies & fees for how you handle delays/date changes?
We can reschedule a date for a flat rate of $500 but we can’t guarantee a preferred new date. We ask to have as much notice as possible to give us a chance to fill the old date and you will not be able to drop in package size. You would also be responsible for the cost difference if you were to move up in package size or change to the following year.